Corporate & Association Events
BHT Event Planning produces conferences, executive meetings, retreats, annual meetings, sponsor and exhibitor programs, and large-scale experiences — planned against your objectives and run onsite from load-in through strike.
You experience the event. We manage everything else.
Request a ProposalEngage the whole scope or the pieces you need. Every engagement runs through one point of contact, one budget document and one Run of Show.
Objectives, audience, format and program architecture defined before spend begins.
Sourcing, site comparison, and negotiation of room blocks, attrition, F&B minimums and cancellation terms.
A line-item budget maintained from first estimate through final invoice, with variance visible at every stage.
Registration build, ticket types, attendee data, confirmations, reporting and onsite check-in.
Arrival, wayfinding, communications, schedules and the small touches that shape how the program feels.
Prospectus support, package fulfillment, floor plans, booth logistics and exhibitor communications.
Contracts, travel, itineraries, AV requirements, greenroom needs and dedicated onsite handling.
Menu design, tastings, dietary accommodation, service timing and banquet-order review.
Staging, lighting, sound, screens, hybrid and recording needs coordinated with your production partners.
A minute-by-minute document aligning speakers, production, catering and staff on one timeline.
Load-in through strike: vendor direction, staff briefings, rehearsals and live decision-making.
Invoice auditing against contracts, final budget close-out, and a documented debrief.
The same five phases apply whether the program is a one-day executive meeting or a multi-day conference with an exhibit hall.
We start with your objective, audience, budget range and constraints, then define what success looks like before anything is booked.
Concept, program flow, venue options, room layouts and guest experience come together into a plan you can approve with confidence.
Contracts, vendors, budgets, registration, production specs and the Run of Show are assembled into one working document set.
Onsite management, load-in, rehearsals, staff and vendor direction, and real-time problem solving for the length of the program.
Load-out, final billing review, budget reconciliation and a post-event debrief that carries forward into the next program.
Depth of Experience
Programs of 650+ attendees, 90 exhibitors, 30+ speakers and individual budgets above $1M.
These figures reflect Beth Thompson’s professional experience leading corporate and association events in prior roles — not results from events contracted directly through BHT Event Planning.
Request a Proposal